When does anything ever really go exactly as planned? Since the answer is almost never and so many variables are out of your control, it may be easy to think – why bother planning?

Unfortunately, even with diligent, proactive risk management, a crisis can happen at any time (as I’ve said in a previous blog). So, you need to prepare, anticipate and plan ahead – because it’s not a matter of if a crisis will occur, it’s a matter of when.

Although it may seem counter-intuitive, one of the main components of your crisis management plan should be proactive, positive outreach NOW – before the crisis.

Enter PR. Proactive PR.

Even if you’re not looking to grow your company or you feel like PR is “tooting your own horn,” there are many benefits to proactive PR. Positive media and community exposure will help you tenfold down the road. The strongest crisis communication plans also proactively incorporate these PR components:

• Build the Image of Your Key Leaders – It is a major advantage for your company if people regard and respect your leaders as subject matter experts and good people. This is why it’s important for top management to appear occasionally in business media profiles and stories as well as at “good news events” such as philanthropic donations.

• Examine and Strengthen Key Relationships – with local and national media, government officials and the community that you serve. Strong existing relationships will be beneficial in getting the support you need in a crisis and re-building credibility following.

• Review Your Search and Social Media Status – Put the people and the processes in place to continually and proactively monitor your digital exposure – online news outlets, blogs, Facebook, Twitter, Instagram, YouTube, etc. This is the first place you may learn about the crisis at hand, and it allows you to respond quickly to misinformation and accusations. (Of course, having a robust and positive existing presence on all of these channels is a must for so many reasons (and that’s why we do what we do on the Porch).

“Do something today that your future self will thank you for.”

“If you fail to plan, you are planning to fail.” – Benjamin Franklin

We agree, Mr. Franklin!!!

I am always learning from my kids. While I try to guide them and nudge them in the direction I think is best for them, the truth is, being their Mother teaches me so much more than I could ever teach them.

Just this week, my high school age daughter was talking to my sons about the difficulties of middle school. Although there were tough days, she actually bore it pretty well, and came out of it with some very sage advice for her brothers on how best to navigate it. And I couldn’t help but notice that it sounded a great deal like the branding advice we give here on the Porch:

“Know Yourself” – It’s a broad, sweeping statement as it relates to being a kid, and the same is true of business; but it is the best piece of advice one can give in both instances. I sadly witnessed many kids trying too hard to be something they weren’t to gain acceptance from a particular group or person. Middle school sharks can sniff that behavior out, and savvy consumers can do the same thing! Embrace who you are and run with it. It is so much better than trying to be all things to all people.

“Be Consistent” – I almost got whiplash watching the roller coaster friendship ride, I can’t imagine how hard it was to live it. The one thing my daughter struggled with the most were girls who were friends in some circumstances but not in others. Friends need to know they can trust and count on each other, just as your customers need to know they can trust and count on you. Be consistent in your messaging. Be consistent in your interaction. Be consistent in your delivery.

“Be Original” – This advice may go against the survival instinct of any middle schooler, because fitting in is everything at this age; but I watched my daughter make original choices over and over again, and I think it served her very well. She chose electives and activities that truly interested her – not just those that “everyone else was doing.” As a result, she has a wide cross-section of friends, and she is a much more interesting person for having taken that route. Branding demands that your business also be original. You must stand out from your competitors. Make bold, original choices. You will be remembered for them.

“Have Depth” – This last one isn’t my daughter’s advice, it’s mine. My daughter has tremendous depth of character, and I admire it immensely. So do her friends. Your business must have the same layers of meaning and purpose to create a sense of emotion around your brand.

Know Yourself. Be Consistent. Be Original. Have Depth. Important branding choices for your business. Important choices for living your life.

Rock on, friends!

Your brand is one of the most important parts of developing or reinvigorating your company. The process of branding examines the emotions you want your customer to feel about your company and its services.

Branding means different things to different people. When working with Clients, we on the Porch serve it up this way:

Simply put, your brand is your promise to your customer.

One of the steps in our branding elaborative is defining brand affiliation. This is done after the vision, personality and positioning are established, because all these factor into the affiliation.

Brand affiliation is best described as what “club” customers are joining when they choose your company. Humans are compelled to affiliate with people like themselves, people they admire or people they aspire to be like. Brand affiliation is what you want other people to think of your company when they learn they are aligned with you.

Once your affiliation is established, you can position yourself in environments that share your affiliation. Say what?

Depending on your company, that might be more complicated than it seems. Here’s an example from our very own Porch:

We want to work with forward-thinking, passionate business leaders and entrepreneurs. We want everyone to have a knock-your-socks off, head turning, register-ringing marketing strategy!

So how do we do that, and maximize our affiliation?

1. We live, breathe and sing marketing strategy and insight with anyone that will join us on the Porch.
2. We provide marketing implementation.
3. We align ourselves with groups and organizations like Vistage, WBENC, NEW, Community Partners and liked-minded business owners.
4. We conduct workshops like our Chief Rocker’s November 4, “Business in a Box” workshop at the Arlington Inspired Women Luncheon.

Your brand is derived from who you are, who you want to be and who people perceive you to be. Define it and Rock It. Every Day. All Day.

Stinky Pepper Boy.

Not a very nice name to be called in third grade.

On the first day of school my oldest came home and said he was done with peppers. No big deal … until I found out why.  He was being teased about his lunch. Why would kids pick on another kid about his food? Well first and foremost they are kids, but secondly, like all consumers big or small, we fear and sometimes even mock the unknown.

After a couple of days, I proposed the sweet pepper ‘marketing 101 campaign’ to my son, and he was all in! “Mom, once they try them, they will love them!” Game on!

Our Marketing 101 Campaign consisted of Four Proven Marketing Tactics:
1. Awareness
2. Engagement
3. CTA – Call to Action
4. Trial

Awareness: A platter of peppers was brought to the lunch room and a short introduction that included the health benefits, what they tasted like, the different colors/options was given. All the benefits can be found here. The kids had the knowledge (awareness) that peppers promoted healthy skin, hair, vision and immune system.

Engagement: The kids were interested … some had tried the peppers, some never had because they thought the peppers were spicy, but when they heard the name ‘sweet mini peppers’ they were engaged. Everybody likes something sweet.

CTA: This year our school started composting. Four days into the year some had not visited the compost bin, which was a coveted trip AND the CTA! The stem was compost worthy and earned a trip for all that tried.

Trial: The lure of the compost trip gave us what we needed. They. All. Tried. A. Pepper. Trial was the key to winning them over.

Of course, not all the little consumers were converted – there were a handful of pepper holdouts. But many really liked them, resulting in requests for seconds!  To my son’s joy they started chanting … Pep-pers … Pep-pers … Pep-pers. 

Everyone sells, in one way or another. As parents, we sell our children on our belief systems, values, and desired behavior. As business owners, we sell our products and services. Following a few proven marketing tactics can convert even the most discriminating customer.

And what of our Stinky Pepper Boy? After our successful venture, as I was walking out the door, my son ran across room, threw his arms around me and whispered “thank you.” And he has been packing peppers for lunch ever since.

Our oldest son plays baseball in the North Arlington Little League. Last year, his team, the Pirates, had an undefeated season and won the championship game. Of course, we celebrated the win.

Players moved up and on, but we returned for another season. It started out smoothly enough – the games were competitive, but the team was winning. Then we had a tied game. Then we lost.

No big deal, right?

Wrong.

We celebrated the wins, we worked for the wins, we appreciated the wins. However, we neglected to prepare for the possibility of a loss. For two years, the team was coached and played to win. We should have also been coached and prepared to lose.

There is value in the lessons we learn from losing and sports give us a good arena to teach these lessons to our children.

These are valuable lessons that can be applied in parenting, business and life:

• Respect.
  For every winner, there is a loser. You have to respect both. Period. Respect your team, respect the other team. Act accordingly.
• Resiliency.
  It’s ok to be disappointed or upset after a loss. But the quicker you put a loss behind you, the closer you are to the next win. Fast recovery serves anyone at any age well. Vince Lombardi said, “It’s not whether you get knocked down, it’s whether you get up.” Recover and move forward.
• Review.
  If you review the why in your losses and strengthen your weaknesses, new opportunities will arise. In sports no game has ever been lost the same way.
• Humility.
  Losing challenges us and keeps us humble. It teaches us there are others who are better. The emphasis should be motivated to be better.

Preparing for winning and losing is critical. It is far better to lose and learn than to always win and not learn how to lose. If winning and losing were not important, we would not keep score.

If you are a business owner, an employee, a student or a teammate, what do you have to lose?

An account, a promotion, an employee, a score, a game? The answer is yes, all of these and more. But the bigger question is – what are you learning and how are you improving?

So what about the 2016 Pirates? Well, they are heading to the championship game. They earned their spot with three consecutive wins in a double elimination playoff. Regardless of the outcome, valuable lessons will be learned. Go Pirates!

Everybody remembers the “make a wish” tale – you must choose wisely, as you only get three wishes, and the wishes must all be considered wisely. From this tale, we learn that we must be careful what we ask for.

I like to ask questions. Maybe too many, but questions always provide answers..unless you ask the wrong question. Have you ever asked the wrong question? Yes. You. Have. I have too!

Get it right! Ask the right question.

Good question asking is a skill and can be applied to all relationships – spouse, children, employee, employer, friends, customers, etc. The applications are endless. Every question can deepen our understanding of a topic or person. There is no such thing as a stupid question, but there are ways to ask a question that are better than others.

Here are some examples:

• Q: How was your day? A: good, bad, great, awesome, etc. This closed-ended question doesn’t really give you much, so follow up with what made your day _______? Now we are getting somewhere! Tip: Dig deeper with follow-up questions. Follow general questions with specific ones. 
• Q: How are sales? A: Great they have doubled! This general question can elicit an answer that can be misleading – sales doubled from what? Better question: How are your sales compared to this same timeframe last year? Tip: Make sure to ask for context and reference to give the answer meaning.
• Have you ever been asked if you want “anything else?” I hate this question. The answer is, of course I do, I have a long list of else, but you don’t sell them here. Another egregious offender: Did you find everything ok? Tip: Specific questions will garner more insight. Try to avoid yes or no questions unless they are truly satisfying a simple purpose.
• Recently my husband called me and informed me that he grounded the kids. I asked, “What does grounding mean in our house?” We figured out our definition of grounding because of an open-ended question. Tip: Have a purpose for asking and a desire to know the answer. Every question you ask should help you gather either facts or elicit an opinion. Know which kind of information you need and frame your questions accordingly.
• What if someone asked you if it was it sunny on the day you were born? I don’t know if it was sunny when I was born – does it matter? I can’t think of one thing someone would do with this information. Tip: Ask questions only if the information elicited is necessary. If you don’t really need the answer, don’t ask the question. Be respectful of people’s time and attention. Answer this – what will you do with the answer?

We ask questions because that is the way we improve, learn, connect and tell stories. Ask away, friends!

“Successful people ask better questions, and as a result, they get better answers.” ~ Tony Robbins

After you have done the heavy lifting and spent the necessary time and effort putting together your brand identity, don’t fall short when it comes to your message and execution. Make sure your content is relevant and captivating and then proceed to shout it from the mountaintops.

This is the time to fearlessly spread your message.

And we mean fearlessly.

It is not the time to vacillate. Go big or go home! You have a story to tell. Getting your brand message out is critical. You must believe that in your particular niche, you are the voice of authority.

This fearless quality is what can be the turning point to success – or not. Even if it takes some time to penetrate your consumer base, this confidence and conviction is what keeps you moving forward. The delivery and construction of your message may be refined over time, but it needs to be confident and consistent. Because as our Chief Rocker always espouses; marketing is an art, not a science.

It’s hard and it’s scary when you put yourself out there. But, people will respond to your conviction and confidence. It’s inspiring. Tell your story.

Throughout high school I was told to focus on my weaknesses in order to be a well-rounded student for college applications. While I have always loved history and English, math and science were never my strong points and were subjects I strived to have a purely basic understanding of. Instead of being encouraged by my high school counselor to explore my interests in history and writing by enrolling in challenging courses, it was suggested that I take science courses instead to “round out” my application.

While my counselors stressed the importance of having an overall knowledge of basic core subjects, colleges wanted to know what made me unique and what I was passionate about in school. This contradiction is a common not just for students, but also for many business professionals in today’s world.

My college professors have given me a different perspective in this matter, and have showed me the importance of utilizing strengths and coping with weaknesses. As an assignment for my business leadership course I read the book Strengths Finder 2.0, and took a “strengths” test that followed at the end of the book. This personality test reveals your top five strengths and suggests jobs that correlate with those strengths. There are many different ways to find your strengths, but the Strengths Finder 2.0 test revealed key insights to me that I had yet to think of.

When are people happiest in their jobs?

Instead of encouraging you to “correct” your weaknesses to be an attractive candidate in a job application, author Tom Rath promotes the idea of harnessing one’s strengths to be as productive and happy as possible. The book asks if, “you have the opportunity to do what you do best everyday?” Statistically speaking, people are happiest when their jobs showcase their strengths, and allows them to make a difference and be productive at work. If everyone was a well-rounded employee, their strengths would not be utilized and thus productivity and efficiency would decrease.

When you examine the most successful people in the world, you notice one thing they all have in common – they know what they do best and they DO IT.

“Dwelling on the negative simply contributes to its power.” – Shirley MacLaine

Most of us know that negativity impacts our emotions and mental health, but it has been medically proven that it also negatively affects your physical health. By causing stress, fatigue, decreased immunity and more, repeatedly focusing on the negative could end up affecting everything in your life.

Personally, I believe that everything happens for a reason, and every day I do my best to find the positive in situations and be grateful for all that I have. One of my favorite quotes is, “If you want to feel rich, count all of the blessings you have that money can’t buy.”

It’s certainly easier to stay positive on some days than others, and I am no expert on finding personal positivity. I am, however, well versed on the importance of staying positive when dealing with the media, especially when the reason the reporters are there is not ideal. The impact of negativity on your image and/or your company’s image is severe, and it can be incredibly difficult to rebound from negative publicity once the damage is done. It takes time, money and effort.

So, what can you do when the media come knocking on your door? Here are a few tips:

* Treat the reporter with respect – Something bad has just happened, and the last thing you want to do is be nice to the person shoving a camera in your face or asking you questions. But, remember, they have a job to do and a boss to answer to. If you treat them with respect, they are more likely to do the same for you.

* Stay positive (when appropriate) – Express passion and confidence and smile. This is especially important when being filmed on camera.

* Treat competitors, clients, contractors and vendors with respect – There should be no need to speak about or on behalf of any other parties involved, but if a specific question arises, stay respectful and move on quickly.

* Be responsive – Don’t fight or pick the wrong battles.

* Avoid negative phrases – Make what you say count and do not repeat a negative. A 5- to10-minute interview will be edited down to one or two quotes or a five-second soundbite. Don’t let that quote be negative.

Remember – “Being positive does not mean ignoring the negative. Being positive means overcoming the negative.”

Daylight savings time, warmer days and busy baseball fields are here, and when spring arrives, we usually feel another year is moving forward more quickly than a fastball! As we turn the corner to the second quarter of the year, it’s a great time to slow down a bit and think about how we can get more fresh air, brighten up our homes, and breathe some life into our one of our all-time favorite events – the business team meeting. Yes, I just said the dreaded word, meeting.                                                                                                                                           

It’s time to spring clean your meeting!

Why? Because none of us gets excited when hearing we have to attend another meeting, and most of us have heard or said it numerous times, “that meeting was a waste of my time!” Folks, if time is our most valuable asset, how can we stop spending it in unproductive meetings, and what will it take to change-up the agenda and make it worth it? If it’s time for spring cleaning, where do we start?

We start by changing our thought process to get rid of the old and start with the new. The traditional meeting that is set and run by a boss, who does most of the talking, and calls on individual employees to report their progress, does nothing to engage the team.  I have run these types of meetings in my prior work and learned the hard way that the bored looks, fidgeting, and glances at the mobile phones were caused by my failure to recognize the needs of the team.  I learned that I needed their help in changing everything about how we ran meetings, including thinking of them as “our meetings” vs. my meetings.

Once we are willing to think differently and engage with each other in change, it’s time to ask a ton of questions. Getting feedback is critical, so be persistent until the team is open to talking about the type of meeting wanted. If you have flexibility in date, time, location – put the question to the team and ask what works best. If you can involve everyone in setting the agenda – do it! Ask open-ended questions such as – what do we want to discuss, who do we want to hear from, what do we want to learn, who should we invite and why? Throw out old paradigms and bring in fresh ideas and perspectives from everyone on the team.

As the agenda starts coming together, someone on the team must organize it and everything else about the meeting so everyone gets the most out of the time spent. An advanced communication should be sent to all attendees to include date, start and end times, break times, location, dress code, names of attendees/guests, meeting objectives/agenda and if food or drink will be served. All of this information can be included in one final agenda document, and also available at the meeting. An organized meeting produces the best results, and everyone leaves feeling their time has been appreciated and well spent.

Spring cleaning isn’t easy, but we all know it’s worth the effort. As you consider thinking differently, engaging with each other to make changes, and organizing yourselves for more productive time spent, keep in mind two key things:

• If you are a leader, understand meetings are not all about you and engage others in helping you improve the time spent together. To have a successful meeting requires you to listen.

• If you are a participant, share your suggestions for the agenda well before the meeting and be willing to speak up during the meeting. To have a successful meeting requires you to contribute.

Finally, when you attend a meeting think about how many times you have asked a family member to put their technology aside at the dinner table or when speaking with you. We should all do the same in our meetings. Unplug and engage.

Your meetings will rock! Get to that spring cleaning friends, and we’ll see you later on the Porch.