The Bigger Picture

Picture this. You have the perfect idea for an event, and you feel that it represents your brand’s vision to a T. Yet, there are so many steps to get from A to Z that you start feeling overwhelmed and as the date of the event looms nearer, you realize how many things you wish you had planned for. If you have ever felt this kind of stress before or are currently experiencing it, this is the blog for you.

When it comes to event marketing, there are multiple moving pieces. At times there are so many pieces that it may seem like there are too many starting points. To help set a starting point for you, let’s focus on the big picture and then hone into the minute details that will lead your brand’s vision to the picture-perfect moment.

The First Focus: Scheduling

Imagine event marketing to be like a photographer setting up the most picturesque scene. To capture the moment perfectly, at times working backwards is best. In this case, thinking about what you want the vision to look like as a whole then mapping out how to get to that end goal. Although this may seem unorthodox, this process will lead you to a track record of success while also allowing you to tweak the planning breakdown to fit your needs.

At Front Porch Marketing, we start with writing everything down, especially anything that is time-sensitive i.e. inviting VIPs, scheduling speakers, printing deadlines, and booking sponsors. This timeline allows you to envision a clear reality and identify immediate “strikethroughs” or ideas that should be nixed.

Next, identify your audience, define your message, and determine the experience you want to provide. Having a clear vision is important, because all of the smaller event details and decisions will flow from it.

The Second Focus: Seamlessness

Once you have the deadlines and your audience in mind, choose a venue, food, music, entertainment, format, and feel that aligns best with your vision. Stay true to the experience you want to provide, and these decisions will flow easily.

When it comes to your deadlines, also keep geography in mind. Although it may seem natural to book an event near your location, for your professional partners, sponsors, or guests this location may be new terrain. As such, ensure the professional partners and sponsors you choose to assist you are on board with your vision. Your caterer, photographer, videographer, etc. should also be well versed in what your plans and expectations are for the event.

The Final Focus: Structure

Now that your event is on the horizon, it is time to hammer out the final details. Here are some of my final tips on how to create that picture-perfect moment for your future events.

1. Create an overall schedule for the day and share with all of your professional partners and staff.
2. Double-check with your staff on their roles and make sure that all loose ends are tied.
   • Examples of closing loose ties:
     • Posting check-in times to all communication platforms.
     • Pre-inspecting uniforms.
     • Finalizing catering details with the company of your choosing and making sure no cross-contamination occurred.
     • Securing all entrances and marking them accordingly.
     • Making sure that the exits are not blocked by staff or their respected station.
     • Posting last minute schedule changes to all social media platforms.
3. Notify staff and members who should be called in case of an emergency or in the event that something needs to be addressed.
4. Do an event run through the night before to make sure that all equipment is running smoothly. Also do another run through at least two hours prior to the event.
5. Check that social media has been posted and is shareable throughout the event. (A quick way for guests to get plugged in is to post QR codes throughout the location or on deliverables.)
6. Center the company’s brand at the forefront of the event from color schemes to logos to swag.
7.  Brand the sponsored content and products by making sure that they are explicitly seen.
8. Label Wi-Fi passwords and make them visible.
9. Double-check that all mandated COVID protocols are being followed. Have disposable masks and sanitation stations readily available to increase accessibility and comfort.
10. Promise a good time (and deliver)!

In Conclusion

We love planning, executing, and marketing events for our clients! Most recently, it has been our privilege to partner with Faith Family Academy to create a socially distanced graduation ceremony that is expandable for future success. We look forward to executing more events in the future and are proud of the recent 2021 graduates.

I hope that these tips are helpful and got your creative juices flowing! If you need help planning an event come see us on the Porch!

How is your 2020 marketing plan holding up?

If you’re like a lot of businesses this year, you threw out your 2020 marketing plan and have been in triage mode for six months. Q4 is the perfect time to re-evaluate your company’s marketing plan to include a good marketing planning outline and process, messaging, strategies and brand.

This year’s best laid marketing plans were most likely laid to waste in the second quarter. It’s now Q4 of a very weird year – speaking from, well, every point of view – and everyone is working under the guise of not knowing what is coming next or when. Some businesses are continuing to just execute 2020 marketing strategies with messaging that is not currently relevant to growing their top line or their bottom line. Stop reacting and get proactive with your brand.

Typically, clients reflect and plan ahead this time of year, and this Q4 should be no exception.

In fact, we recommend doubling down on the planning. This year though, planning may look a lot like pivoting for most businesses. There is very little business-as-usual going on, and your company’s business plan should reflect that fact.

We are working with clients that are facing different year end results – from more than 75% decline in sales, to flat, to having the best year ever. We have clients who’s marketing plan has them pivoting completely and launching new brands, born of the new normal or a long-held dream. But the one thing all of our clients have in common right now is that they are planning in order to be able to continue to pivot if need be. They are ensuring that their future strategies will be on-brand even if the content has to change.

Now is the perfect time to step back from your business plan and take an objective perspective on your company’s state of affairs.

Is your brand’s marketing plan going in the right direction? Do you need a more focused or broader message? Are your communication strategies getting you in front of the right customers on the right social media channel? Is your brand voice in tune with the state of the world? Know who you are, what you stand for and how to communicate that mission to your customers. What is your highest and best use? When you have a plan, this is how you can frame all of your future content – even if it keeps changing.

Plan ahead to pivot.

Planning a marketing infrastructure to put in place now and building on it through Q1 and Q2 of next year can help pivot your brand toward a new goal, refine your mission and elevate your relevancy. Have a plan in place to be able to address the unknown needs of your customers as they arise in 2021. You don’t necessarily need the answers now, but you need to have a plan to be able to answer the questions your customers will have. Your marketing plan for next year should include key messages, strategies, a budget, timeline and content calendar through Q2 of 2021 to carry your company into Q3. Spend your marketing time wisely this quarter to build the brand you’ve always wanted to become next quarter and beyond.

Last week, the world lost another rock legend far too soon. Prince has always been hailed as music royalty, and with his death, we are learning just how much of a king he was.

Sure, you know his influential and memorable top hits, “When Doves Cry,” “Kiss,” “Let’s Go Crazy,” “Raspberry Beret,” “U Got the Look, “Purple Rain,” “The Most Beautiful Girl in the World” … the list could go on and on. If you’re like me, each title brings back memories of my youth.

But perhaps you didn’t know that he also wrote “Nothing Compares 2 U” by Sinead O’Connor, “Manic Monday” by The Bangles, “Stand Back” by Stevie Nicks, “Love Song” by Madonna and countless others? As a marketing and PR professional, it baffles me that his songwriting prowess is being praised in the media after his death.

Don’t get me wrong, Prince was a master marketer. From his name (or symbol) to his signature style and his flamboyant stage presence, there’s a reason Rolling Stone ranked him 27th on the list of the Top 100 Greatest Artists of All Time. But the fact that he shared his talents with other musicians, including allowing others to cover his songs, makes him even more of a king in my book.

What are you doing – with your business or personally – that is outside of your main scope of work that others may find interesting and newsworthy?

Do you donate a significant amount of your time and/or money to a certain charity or cause? Are you aligned with other successful businesses or people? It may seem like a second nature to you, but you could be missing a valuable marketing opportunity. Take a look at your relationships and find a way for them to be mutually beneficial in garnering additional interest and awareness for both of you.

Can you imagine if Prince and Madonna had toured together? Apparently it almost happened, but Prince said “The world isn’t ready for this, it’s too big.” He was so right. Rest in peace, sweet Prince, rest in peace.

After you have done the heavy lifting and spent the necessary time and effort putting together your brand identity, don’t fall short when it comes to your message and execution. Make sure your content is relevant and captivating and then proceed to shout it from the mountaintops.

This is the time to fearlessly spread your message.

And we mean fearlessly.

It is not the time to vacillate. Go big or go home! You have a story to tell. Getting your brand message out is critical. You must believe that in your particular niche, you are the voice of authority.

This fearless quality is what can be the turning point to success – or not. Even if it takes some time to penetrate your consumer base, this confidence and conviction is what keeps you moving forward. The delivery and construction of your message may be refined over time, but it needs to be confident and consistent. Because as our Chief Rocker always espouses; marketing is an art, not a science.

It’s hard and it’s scary when you put yourself out there. But, people will respond to your conviction and confidence. It’s inspiring. Tell your story.

I admit it, I’m a little obsessed with the Academy Awards. I’m maniacal about seeing as many of the nominated movies and performances as I possibly can, I read all the nominee’s profiles in glossy magazines, I watch them charm talk show hosts on television, and by the end of it I fall a little in love with the people I hope will win.

It wasn’t until I started working here on the Porch that I realized just how big a role marketing played  in these hallowed awards. Film is big business, and winning an Oscar translates into big dollars for the winner. It’s no wonder, then, that Oscar campaigns are born from basic marketing tenets:

You Must Have A Marketing Plan.  For Oscar nominees, a marketing plan involves promotion of  their film, their performance, and themselves in a way that appeals to voters and the moviegoing public. It’s a specific, multi-platform approach designed to build support and influence voters.

You Must Commit to the Investment. I was shocked to read that big studio Oscar-winning films will have had $10 million dollars spent on their campaigns. Studios know that an investment in marketing pays dividends, so they hire PR and marketing firms to guide them every step of the way.

You Must Know Your Brand. Much like a business, an Oscar marketing plan is built on the nominee’s image (their brand, if you will), and in all promotion, the message must stay true to that brand. As an example, this year’s best actor winner, Leonardo DiCaprio, who is normally reclusive and whose reputation is more party boy than serious adult, went on talk shows to portray himself as accessible and even had a well documented meeting with the Pope. Brand, brand, brand.

You Must Utilize Your Resources Wisely. Historically, print ads in trade magazines like Variety and Hollywood Reporter have been costly but successful in the Oscar world; but with readership in traditional  publications shrinking, a reallocation of resources is taking place. Social media is a must (yes – #LeoForOscar was a thing). Attending relevant events such as film festivals, making the rounds on high profile talk shows, and being accessible for major media profiles all have their place.

These Oscar campaigns show the value of strong marketing! Marketing is essential for your business. Having a plan. Investing in the plan. Knowing your brand. Being true to your brand. And knowing how to reach your customers.

The power of good marketing is far-reaching! Hollywood knows it. Do you know it? 

As our Chief Rocker continually espouses, marketing is not a science, it is an art. There is no one size fits all. It is a continual effort to fine tune your strategy including your message and its delivery.

Like an actor playing to an audience, there is a relationship – the transfer of energy and interaction from stage to audience is palpable. If an actor correctly reads the audience’s cues, the energy feeds on itself. The same holds true of marketing a product or service.

As an entrepreneur or small business, you’ve done your demographic research for your target market – your audience. Don’t fail to use it. This is your chance to tell the story of your brand and your value to potential customers and to let them know what makes your product stand apart.

Content and delivery are both important. And as new apps and technologies are continually evolving, it’s important to remain relevant. There is an element of trial and error. Pay attention to shifts. If it’s not working anymore – move on! Remember to know and address your audience.

Melissa McCarthy’s blunt and physical brand of comedy is a sharp contrast to Helen Mirren’s more serious and dramatic performance. While both are wildly talented and entertaining, they each have different “brands” and vastly different audience appeal. Bridesmaids plays to a very different audience than Queen Elizabeth. Both are great. But, there is an audience for each.

Know your audience. Remember, you are telling the story of your brand. Focus on the artistry of conveying your brand’s voice and message.

Never underestimate the power of simplicity in business. Simplicity in design. Simplicity in communication. Simplicity in life. Less will always be more.

In the art and design world it is known as Minimalism, referring to anything that is stripped to its essentials. In the fashion world simplicity is dubbed the Ultimate Sophistication. Heck, there is an entire magazine with monthly tips for achieving Real Simple. It is full of tips and ideas to help the common gal, “simplify, streamline, and beautifully edit her life, armed with calm, confidence – and the power of the right lipstick.”

Apple is a shining example of simplicity. Steve Jobs’ love of simplicity is the foundation of Apple’s success in design, marketing and customer retention. Jobs developed a product that resonated with consumers because of its intuitive and simple interface.

Nowhere is simplicity more important than communication. Unfortunately, in our never-ending quest to make things bigger, better, stronger and faster, we occasionally overthink and complicate our message, which leaves your customer confused and disengaged. In order to really have your message heard, keep it simple.

A few tips for simple and effective communication:

• Keep your message clear and concise. Avoid the need for interpretation.
• Use short sentences.
• Have a strategy for delivery. Make sure your target audience is engaged.
• Offer a call to action. Inspiration breeds action. Make it easy.
• Communicate in a timely manner.

Communication is critical to building relationships. To capture your audience’s attention and build a relationship, craft a clear message and and then deliver via the correct outlet.

Keep it simple!

Our Chief Rocker enjoying the opening festivities with Megan and Landon Wood of Lily Jade.

Branding and marketing are more art than science.

In fact, it’s one of the reasons it’s so rewarding. There is no “one size fits all.”

Blogging could be a necessary part of your digital strategy. It’s the perfect way to deliver messages near and dear to your brand and engage your audience.

So, when we heard about the first annual The Hundred Event, we didn’t think twice about participating ourselves.

Hosted by four lovelies, Grace Patton, Bridget Hunt, Lauren Knight and Megan Graham, the event brought together a talented group of small business owners and bloggers intent on learning and sharing best practices. There is a distinct entrepreneurial spirit in this group. People came from all over to partake in the delicious food, warm ambiance and shared knowledge.

We discussed many blogging styles. What do they have in common? Imagery is key to them all. Whether it’s still or video – good photography is non negotiable.

Here are a few of my favorite photography takeaways and recommendations, compliments of Jenni Dawson of J.Noel Photography:

• If you have a good camera, shoot in manual.
• If you don’t know how to use that great camera, invest in the Extremely Essential Camera Skills Tutorial and learn how.
• Afterlight is a handy app for photography on the go. It’s super easy and really adds a textural element to pictures taken on your phone.
• Pic Tap Go is perhaps my favorite app. It costs $1.99 and is worth every penny. There are several filters to choose from. Pic Tap Go saves your “recipes” for future use.

Enjoying the Peacock Alley Block Party under the super moon.
Lauren Knight, Laura Busby, Beth Dotolo
Photos courtesy of Awake Photography

This 4th of July, my family was on the lake. For the first time, we went out to the middle of the lake in a boat to watch the fireworks. It was exciting to be on the water and have a 360 view of the sky lighting up in celebration of our country. My two young boys snuggled up with me looking up at the sky and eventually fell asleep in my arms (that hasn’t happened since they were babies). For me, it was a perfection. For them, not so much …

Is your brand, product or service perfect? Of course! No one ever says, “My baby has imperfections.” If customers view your brand as less-than perfect, there is a perception challenge. Your customer’s perception is your business’s reality.

The Dove’s “Real Beauty Sketches” Ad Campaign of 2013 is one of my all-time favorites! A woman describes herself to a forensic artist and strangers who have met the woman that day do the same. The result is two images that are very different. The tagline is, “You are more beautiful than you think.”

How interesting would it be if brands could do this? If executives and employees could describe their products and services and customers do the same. How would the pictures differ?

In 2009, Domino’s Pizza had a perceptions issue. What did they do? They listened, responded and communicated how they were changing, resulting is amazing business results. Watch this Domino’s Pizza Turnaround.

Perception is reality.

Three ways to do a brand perception reality check:

1. Outside Business Consultants
2. Customer Intercepts, Focus Groups & Surveys
3. Social Media

Outside Business Consultants come in many forms; research firms, advertising, marketing and PR agencies, executive coaches, assessments, mystery shoppers to name a few. The value an outside partner can bring to your business is an objective view of your customer’s perception

Customer intercepts, focus groups or surveys are feelings and attitudes of your product or service. When asked, people will give you insights on areas to improve or let you know to stay the course. A very simple first step is a suggestion box in retail locations. You can get some really great ideas!

Social Media has opened the customer conversations wide open! Leverage this opportunity to listen, watch, collect and engage with your audience. People have immediate access to your brand to share in a public forum their likes, dislikes and desires for your product and services. Are you listening? Are you taking action? Social media allows you to respond immediately to customer feedback.

Listening to your customers and being open to feedback is an important business strategy to ensure your products and services are aligned with your customers’ perceptions.

My oldest son’s journal entry on my perfect 4th of July night: “On 4th July at night we did not get to see that much fireworks.” It was not his best 4th of July, our perceptions of the evening differed greatly, but perception is reality.

The other day, I saw a quote a friend had posted from Jeff Bezos, founder and CEO of Amazon, “Your brand is what people say about you when you’re not in the room.” This is so true and I live this with our clients every day!

A brand is more than just advertising or a logo or social media or a tag line – it’s how your customers perceive your business. And everything a company does, whether intentional or not, shapes the perception of their brand.

Creating a strong brand identity is critical in this day and age when a world of information is at our fingertips and we are given many different options for purchasing the same product. Some of the most successful brands are those that give you a reason to like them and not just the product. Brand is more than just your product – it’s also your reputation.

In order to build a strong brand, the following objectives must be achieved:

• Have a vision – know where your brand is going. At the end of the day, what do you want your brand to be when it grows up? What’s its highest calling?
• Have a personality – what are the four adjectives that describe your brand
• Find your unique position in the marketplace – define your target audience, the frame of reference and your competitive set
• Define the club that your customers want to be aligned with and know why they want to be affiliated with your brand

Once you have defined these critical things, make sure you have internal buy in. Is your team convicted about them? Is everything you are doing internally and externally communicating your brand strategies? Are your customers or clients connected to your brand strategies?

Once you have asked yourselves these questions and are living it inside and outside your company, here’s what to do next:

• Have a branding and marketing strategy – recognize market trends and respond to consumer demands to get ahead.
• Deliver a consistent and unique message. Make sure your message aligns with your brand’s values and personality.
• Be creative! You want to stand out from the competition and creativity and innovation will get you noticed.
• Know your competition.
• Manage your reputation – It’s hard work to build up your reputation but even harder work to maintain it. Make sure you are listening to what people are saying about your brand. People are most likely to do business with companies they like and trust.
• Make sure you are everywhere your customers are looking.

A strong brand is invaluable to win the battle for customers. It’s important to spend time investing in building your brand. After all, your brand is what your customers come to expect from you. It’s the foundation of your marketing strategy and something you don’t want to be without!