This is the time of year when I start thinking about goals and what I want to accomplish next year.  As I look through my goals, I realized a few things I want to remember in 2022:

Maybe You’re Already Reaching Your Goals

When I look at the life “buckets” I want to work on next year, I realized that a few of them, namely learning and socializing more, can be knocked out with my participation in Junior League.  Junior League offers members classes (we call them trainings) in all sorts of topics, everything from healthy eating to stress management to book clubs to special movie screenings. Each member also must volunteer as part of their commitment to Junior League, where I see old friends and meet new people.  It turns out, I have been accomplishing this goal all this time. Maybe you’ve been accomplishing your goals too without realizing it, you’ve just been accomplishing them within the context of what you’re already doing day-to-day.

Productivity Can’t Be Your Only Goal

Productivity is a great economic measure.  It’s not so great for measuring humanity. 

I had an epiphany one day, while bemoaning my lack of productivity.  I remember being so much more productive early on in my career. And then I thought, “Wait a minute.  I am doing work that is completely different from the work I used to do.” My work now is more strategic and graphic design takes time.  And that’s a good thing – it means I am advancing in my development rather than just churning out tactical stuff.

Seasons Change. So Should Your Goals.

Before you start trying to squeeze just one more task into your day, ask yourself, “Have my circumstances changed?  Has my career changed?” I bet you the answer is yes and yes. 

The past two years have been a doozy, for a lot of people.  I’ve had friends who have lost jobs and started new ones, go through heart-breaking loss, or take on more care-taking duties at home.  Considering all of these, its understandable that people would want to cut back in one aspect of their lives to pour more into another part.

Which brings me to…

Be Kind to Yourself

Something Julie reminds us of, especially when things are tough, is that we should give the other person grace.  We should give ourselves grace.  Be a little kinder.  Be the light.

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Perhaps instead of New Year’s resolutions or goals, I should keep these three realizations in mind and make them my themes for the year:

• Sometimes you can reach your goals without inventing a whole new set of actions to reach them.  What goals can you stack together?  How can you accomplish your goals within the context of your everyday? For example, if your goal is to exercise more in the new year and spend time more time with your kids, maybe a family stroll after dinner or a weekend bike ride might get you closer to your goal.

• Don’t do #allthethings.  Do #therightthings. Change up your to-dos in accordance with the seasons of your life.  Sometimes your home life will ask more of you than your work life and vice versa.  Sometimes your volunteer obligations will take over your life for two weeks straight.  Give yourself leeway to accommodate all the aspects of your life when they need to be addressed, not year-round.

• Be kind to yourself.  In the grand scheme of things, we are on this planet for only a moment.  Let’s make it a good one.

If 2020 was the year of the pivot, 2021 is the year of branding and marketing agility. As we work with clients in multiple sectors, we are seeing this bubble to the top as a necessity. With constantly changing standards of operations and guidelines, the ability to move quickly and easily is equally yoked with the pivot this year. So there are several strategies that your organization can implement to ensure agility in all operations. Here’s the Porch’s top three for marketing and branding agility.

#1 Be Data Driven

Branding and marketing agility requires you to harness as much data as possible. Thus, it is important to focus not only on your potential customers, but also the competition, industry trends, and even in-house developments. We believe that marketing plans are an excellent tool for capturing and monitoring this data.

#2 Have Assets at the Ready

Your marketing team, and branding and marketing partners will be agile with viable marketing solutions if they have access to your marketing assets. Brand, style, and logo guides as well as asset hubs are good tools to have in place. Result? Easily accessible assets make everyone ready to rock quickly and easily.

#3 Be a Learning Organization

An important component of branding and marketing agility is the expertise of your employees and organization. Promote creative thinking, demonstrate the value of formal training and be sure to reward the expertise. The only way your business will be able to provide an answer to marketing challenges, is if itself becomes equally as agile in all of it is operations.

Take an agility self-assessment, if you need some help, we are a click or call away. Three cheers to a rockin’ agile end of the year.

Marketing meeting must-haves. What are they?

If you’ve ever sat through a meeting and walked out wondering what its purpose was or why you were there, then you know you don’t ever want to be the host of such an event. The must-haves must have been missing. Must-haves are important, and this is especially true in marketing where people expect you to get their creative juices flowing from the start of the meeting. To help you avoid being a bad host, here are eight must-haves for hosting your next marketing meeting – and making it successful.

Meet only when necessary.

If something can be easily covered via e-mail, it should be. 

A prepared – and shared! – agenda is the best start.

An advance agenda helps set the tone of the meeting, lay out the goals, and allows people to budget their time, as well as prepare responses. Be sure to include time for brainstorming!

Begin with the end in mind.

Know what you are trying to accomplish during your meeting. This is not a status conference. The goals need to be clearly defined so that they can be addressed and accomplished.

Keep meetings small.

The smaller the group, the better the collaboration. Amazon’stwo-pizza team rule for productive meetings is well-known and highly successful. The idea is that the group must be small enough that two pizzas can feed all attendees. This keeps ideas from being drowned out by too many voices.

Keep your marketing meeting short.

Be respectful of people’s time. No more than an hour – half an hour is even better.

Keep it simple.

Use pictures. Charts. Demonstrations. Content is king in marketing meetings too so make them compelling and focused, but not overwhelming.

Keep distractions out.

Set a no-computer rule and declare phones emergency-only devices.

Keep it interesting.

You don’t want a boring, tedious marketing meeting.  For instance, kick off the meeting in a fun way to grab their attention.

At a kick-off marketing meeting, for a client in the concrete industry, we needed to explain to the team that their audience didn’t know the difference between cement and concrete. How did we capture their attention? Cake batter. We demonstrated the difference in simple, relatable terms – without using engineer-speak.

Cement was represented as a box of cake batter. Concrete was then explained as the combination of the box of batter plus all other ingredients – resulting in a cake. This simple demonstration of making a cake in the meeting got the team’s attention, engaged their imaginations and helped them understand how their audience thought of them. Plus, CAKE!

Marketing Meeting Must-Haves are a Must

Well-organized marketing meetings can be great for productivity, team building, and brand development. Keep these marketing meeting must-have tips in mind so all you have to worry about is getting those creative juices flowing to rock your next marketing meeting.

The Pinnacle Moment

If you had to think of a pinnacle moment with the C.E.O.S. in your life, what does that look like?

Does it center around an act of kindness that was fueled by previously voicing a need? Providing a spectacular purchasing process because you answered all of the customer’s questions? Or simply, being affirmed by a team leader for a job well done?

Through each of these experiences, the space to have a conversation was created.

The Pinnacle Question

Celeste Headlee, award-winning journalist, professional speaker and best-selling author of We Need To Talk: How To Have Conversations That Matter, is notorious for creating these spaces with people and raises an important question in 2016 that is still relevant today.

 “Is there any 21^st century skill more important than being able to sustain coherent, confident conversation?”

To put it simply, no.

Headlee believes that in order to hone this skill people need to engage in “honesty, brevity, clarity and a healthy amount of listening.”

Yet, sadly, this skill has been greatly inhibited by a highly polarized culture. One that is constantly driven by the need to speak with the intent to be heard instead of speaking with the intent to listen.

This egotistic intent, where the focus is on oneself instead of others, has created an unbalance that Headlee hopes to restore to balance.

“A conversation requires a balance between talking and listening, and somewhere along the way, we lost that balance.”

This unbalanced, polarized culture is fueled by the most trivial of issues from politics to entertainment. Nowadays people are so passionate for or against a side that the idea of compromise has become pointless to them.

“Pew Research did a study of 10,000 American adults, and they found that at this moment, we are more polarized, we are more divided, than we ever have been in history.”

Although this study seems daunting and irrevocable, Headlee’s decades of professional speaking experience allowed her to create a framework that will help renew the balance and bring people back to the roots of speaking with the intent to listen.

Headlee’s 10 ways to have a better conversation:

1: Don’t multitask. Be present.

2: Don’t pontificate. Enter each conversation with the assumption that you have something to learn.

3: Use open-ended questions. Find out the five W’s: Who? What? Where? When? Why?

4: Go with the flow.

5: If you don’t know, say that you don’t know.

6: Don’t equate your experience with the other person’s experience. All experiences are individual.

7: Try not to repeat yourself.

8: Stay out of the weeds. Focus on the root of the story not the trivial points.

9: Listen.

10: Be brief.

Although 10 rules seems like a lot to remember, Headlee states that if a person takes the time to master even one of these rules that they will be skilled enough to create a space to enjoy better conversations with coworkers, friends, and team members.

Conclusion

Whether you use one or more of these rules, Headlee’s TED Talk boils down to this, “Go out, talk to people, listen to people, and, most importantly, be prepared to be amazed.”

I am truly amazed each day by the people in my life and grateful for the conversations that have made me into the person I am today.

My hope for you, is that this framework will help you flourish in your day to day conversations with the C.E.O.S. in your life and encourage growth in your soft skills.

Go out and do great things!

Bio on Headlee

Celeste Headlee, the speaker of this TED Talk, “10 ways to have a better conversation,” has over 20 million total views to date. Celeste’s work and insights are featured on TODAY, Psychology Today, Inc., NPR, Time, Essence, Elle, BuzzFeed, Salon, Parade, and many more. She has presented to over 100 companies, conferences and universities including Apple, Google, United Airlines, Duke University, Chobani and ESPN, and received the 2019 Media Changemaker Award, (celesteheadlee.com).

We’ve all been there. It’s the eleventh hour before a project is due and you are frantically trying to get work done, kicking yourself all the while for waiting so long. Why oh why did you procrastinate for so long?

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Why People Procrastinate

People procrastinate for several different reasons, but they pretty much come down to how a task makes them feel – overwhelmed, insecure, anxious, resentful, etc. Procrastination isn’t a character flaw, rather, it’s an “…emotion regulation problem, not a time management problem.”

Human beings are hard-wired to think about the here and now. We tend to prioritize the present over the future. The lizard part of our brain was designed to address clear and present needs – like avoiding getting eaten by a lion or figuring out where our next meal will come from – rather than addressing our long-term needs. And to make matters worse, we’re less able to make productive, future-oriented decisions when under stress.

So, how do we short-circuit our lizard brain to get our work done?

Tips to Beat Procrastination

Do one small thing
This is my personal favorite. Sometimes a project can seem so overwhelming in scope or importance that you become almost paralyzed at the thought of working on it. Try doing one small thing – a little research, a short outline, breaking down the project into a list of tasks, etc. Sometimes all we need to get started is to just start – no matter how small the step may be.

Create mini deadlines
Try setting a mini deadline for yourself. This can be anything from having a draft done by a certain date to just working on your project for 15-30 minutes. Sometimes it helps to know you won’t be working on a project forever if you can see a light at the end of a (short) tunnel.

Don’t be so hard on yourself
Give yourself a little kindness when you procrastinate. Case in point:

“In a 2010 study, researchers found that students who were able to forgive themselves for procrastinating when studying for a first exam ended up procrastinating less when studying for their next exam. They concluded that self-forgiveness supported productivity by allowing “the individual to move past their maladaptive behavior and focus on the upcoming examination without the burden of past acts.”

The Upside of Procrastination

I know I’ve been going on and on about how to not procrastinate, but I would also like to say that procrastination isn’t entirely a bad thing. Sometimes we need to let our mind wander around.

(Caveat – this works for tasks that are more problem-solving or creativity oriented. Procrastination doesn’t get your house cleaned.)

Letting your mind wander allows the brain to work on a task in the “background” while you go about your day. Have you ever had a great idea while washing dishes or taking a walk? That’s your brain working on a task in the background.

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This blog post is an example of a silver lining to procrastination. I was procrastinating on another project when I decided to Google procrastination. I found a trove of articles and saved them for later use. And that is how this blog post came to be.

So, give yourself a little break and let your mind meander around. Your next five minutes of procrastination could start the seed of your next great idea.