During the summertime months, everything tends to slow down, creating a more relaxed atmosphere in both our personal lives and the business world. For businesses, major announcements and initiatives are often introduced at a slower pace, as both target audiences and journalists are likely to be on vacation.

Is summer a time to reduce media outreach? The answer is a firm no! While others head to the beach, summertime is the ideal opportunity to capitalize on less crowded reporter inboxes.

Plan for Fall and Winter in the Summertime

Although fall and winter may seem distant, long lead publications are already preparing their end-of-year stories. Since these publications typically have a lead time of 3 to 6 months, summer is the perfect opportunity to pitch your ideas. Many of them provide editorial calendars in their media kits, which can help you align your pitches with their planned content.

As fall approaches, reporters often experience an increased workload. Many short-lead reporters take advantage of the slower summer months to prepare important stories. In the summer, reporters have more time to review pitches. publications such as daily newspapers, broadcast outlets, and online platforms may not be actively seeking pitches, providing you with an opportunity to distinguish yourself.

 Establish Summertime Connections That Will Last All Year

If your organization is having a slow summer, use this chance to strengthen connections with reporters. Summertime is a great time to research key journalists and understand their beats by reviewing their article portfolios.

Engage with them on social media by sharing relevant links, joining their conversations, and offering your unique insights. By establishing your thought leadership, you can become one of their preferred experts for future stories.

Augment Your Online Presence

Take advantage of the summertime months to enhance your online presence. Focus on building relationships with reporters and directing them to your website or other content channels where they can discover your unique voice and expertise.

Regularly update your content with fresh additions, such as blog posts and vlogs, while staying active on social media. Although summer may seem slow, it is an excellent time to strengthen media relationships and tailor your content to align with reporters’ interests.

Each year, news producers, reporters, and journalists — including bloggers and podcasters — actively seek pitch stories to engage their audiences as they pursue new goals in various areas, such as health and fitness, business growth, financial success, and parenting. Producers receive numerous pitches that utilize the New Year’s resolution theme.

Celebrities often appear on national morning shows and various news formats, and the producers who book guests for these in-studio interviews typically see the arrangement as a “quid pro quo.” They provide guests with five to ten minutes of valuable airtime in exchange for engaging content — entertaining stories or insightful information that can benefit viewers in their personal or professional lives. This principle applies to many platforms, including radio shows, magazines, online information sites, podcasts and more.

Helpful Tips to Enhance Your Pitch:

• Relate to Common Goals: Connect your story to the universal desire for self-improvement that comes with the New Year. Highlight how your idea addresses popular health, career, or relationship resolutions.
• Create Engaging Characters: Develop relatable characters striving to achieve their New Year’s resolutions. This helps the audience connect emotionally with the story.
• Incorporate Timely Elements: Mention how your story aligns with the start of the year, making it relevant and timely. Discuss why this angle is engaging at this moment.
• Present a Unique Twist: Offer a fresh perspective on traditional resolutions. Consider how your story can challenge or expand upon typical narratives associated with this theme.
• Emphasize Change and Growth: Focus on character development and transformations throughout the story. Illustrate how resolutions can lead to unexpected outcomes.

Resolve to Up Your Game This Year

Demonstrating your expertise in helping people stick to their New Year’s resolutions is an excellent way to build a connection with a larger, appreciative audience. In the process, you might also attract new customers or clients!

Media relations results require more than luck.

As a public relations professional, there’s no better feeling than seeing a client featured in a news story. There’s an exhilaration when an idea you’ve pitched appears in a magazine, newspaper, radio or the coveted TV spot. An earned media placement will impact a client’s awareness — and hopefully — their bottom line.

However, pitching isn’t easy. With fewer journalists, swifter news cycles and an extraordinary number of media outlets, communicators need to be savvy and strategic about formulating and targeting pitches. Muck Rack reports that there are now nearly 6 PR pros for every one journalist.

A 2021 Muck Rack survey stated that 34% of PR pros said finding and interacting with journalists is one of their biggest challenges. And 59% of journalists view their relationship with PR pros as mutually beneficial, but not quite a partnership. This decreased from 64% in 2020. Only 6% view it as a partnership.

Why is there such an inequity between PR professionals and journalists?

It’s no mystery that PR pros can’t do their media relations jobs successfully without journalists. And journalists depend on Public Relations outreach, too.

“I get roughly 300 emails a day. Most of the time, I read a subject line and that’s it. There’s just simply too many emails every day from publicists to be replying to each one. I can probably count on one hand the amount of general PR pitches I’ve responded to over the past few years. What they all have in common is they were targeted at BuzzFeed and me specifically. The publicist knew who I was, what kind of stories I write and was able to speak to this and why their pitch fit in line with that. They also know what BuzzFeed News is (hint: it’s not the same as BuzzFeed!) and why their story was of interest to our readers. It’s all obvious stuff, but you have to tailor your pitch like you would a cover letter for a job application.”

—David Mack, deputy director for breaking news at BuzzFeed News (source Muck Rack)

Personalization is key to getting a reporter’s attention.

It’s important to remember that each reporter is unique. In order to successfully connect with members of the media, know who they are and what they prefer when it comes to pitching. In Muck Rack’s Annual Journalist Survey, reporters cited lack of personalization as the number one reason they immediately reject pitches.

Writing the ideal pitch will not have “legs” if it is not strategically targeted. A political writer does not want to profile a new restaurant (unless the chef is a former president). An investigative journalist probably will not respond to a pitch about what’s trending in the fashion world. Educate yourself on a reporter’s areas of interest and get to know their point of view. Familiarize yourself with their writing style and how they communicate with their audience. Make each email distinctive to the individual. Remember that the ultimate goal is to establish or continue a relationship with the journalist.

Customize your pitch to their medium.

A wide-ranging PR campaign can be incredibly time consuming. Sending an initial mass email to all news outlets is, at times, the only course of action. However, this approach does not embolden coverage unless it is a very widely known product and/or personality. If possible, customize the pitch to the medium. When pitching a television producer, send clips or b-roll and include camera ready art to a print outlet. Reference the assets and describe how the visuals will enhance an interview or feature. If you want a reporter/editor/producer to accept your pitch, it needs to intrigue them — and contain something that that will engage their audience.

The media relations process — what happens next?

After sending a pitch, be respectful and allow the reporter enough time to decide if they are interested in covering the story. Give them a few days to review the pitch, and then follow up via email. If you don’t hear from them after a follow-up, assume they aren’t interested.

If a pitch is accepted, be sure to thank the reporter and share their story online. A share goes a long way, especially in a world where more reporters are being evaluated based on the success of their stories — 62% of journalists say they track how many times their stories are shared on social media.